Executive Assistant

Job Description
The Executive Assistant reports directly to the Vestcom Vice President &
General Manager, with adotted line to support the Identification Solutions &
Vestcom Vice President,Human Resources, along with other Vestcom leadership team members as needed. We are seeking a highly organized and degreed professional with a strong communications foundation who may aspire to have a career in any number of functions and would like to learn how the business is run from the viewpoint of the executive office. This role will offer a great development experience with intense learning and development with the potential to advance to the next step in your career. We'd like to hear from you if you like a fast-paced learning environment.
What is the mission of the Executive Assistant role?
While you will perform traditional administrative duties (such as expense processing, calendar management, travel planning and various administrative activities), your goal will be to simplify and automate these activities so you can spend more time leading key projects and/or processes for the leaders you support, while also improving and ensuring team efficiency.
Key Responsibilities:
Maintain calendars and schedule appointments, making judgments and recommendations with little guidance to resolve conflicts
Event planning
Coordinate large group leadership meetings throughout the year and be accountable for all aspects of the logistics
Collaborate with other executive assistants across the enterprise
Arrange travel by becoming familiar with the specific and detailed needs of the Exec. Leadership team;
process visa applications (domestic and international)
Process and approve expense reports (Concur)
Process purchase orders and invoices as needed (Oracle)
Filter and proactively action some emails for the VP &
GM
Prepare special reports:
gather, summarize and analyze data
Communicate widely and proactively with the applicable leadership teams and their assistants
Support key leader ad hoc requests
Support developing the purpose, messaging and outcomes of various leadership team meetings, business updates and town hall meetings
Ensure efficient and effective planning and execution of meetings for the leaders you support
Seek opportunities to improve speed, quality and other outcomes for these executives and, at times, their teams
Be prepared to share your views and ideas about how to improve
Other responsibilities may be assigned as needed
While much of your time will be accounted for based on the above-referenced administrative support activities, some of your time can be discretionary with you proactively determining where and how to make a broader impact at Avery Dennison and Vestcom.