Executive Assistant

Job Description
The Executive Assistant will handle multiple administrative support needs for executive staff. You will have excellent written and verbal communication skills and possess superb time management skills.
This is a hybrid role, requiring three days in-office each week. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations.
Your Impact:
· Manage calendar schedule;
monitoring, updating, and prioritizing
· Manage travel arrangements including flights, hotels, and ground transportation
· Expense reporting preparation
· Manage the planning/execution as well as securing sponsorships for all US company events including in-house activities, vacation celebrations, and happy hours.
·Participate and coordinate cultural activities of the agency in partnership with management and executive teams
· Schedule, and confirm meetings to include:
- Reserve conference rooms and setting up equipment
- Place catering orders
- Initiate conference calls
· Develop, review, and edit correspondence, presentations, and reports
· Attend executive management meetings to record notes, track minutes, and follow up actions
· Demonstrate confidentiality when handling sensitive information
· Basic ad-hoc project management
· Manage and facilitate monthly company-wide town hall meetings
· Approve travel, time off, and expenses for executive direct reports