Senior Administrative Analyst - Multiple Units - Public Works

Job Description
Under general direction, Senior Administrative Analysts plan, organize, lead, and participate in complex, sensitive, and detailed analytical work in the areas of budget, financial, fiscal, economic, legislative, and administrative policy and contract administration.
Important and Essential Duties:
As a Senior Administrative Analyst, your duties may include but are not limited to the following:
Researches, analyzes and makes policy recommendation on special projects or highly visible public issues;
may direct complex financial or operational activities;
responds to informational requests, including those of a highly sensitive nature, and may represent the department to the Mayor's office, Board of Supervisors, Controller's Office, other city officials, outside agencies and the public;
acts as executive assistant and provides administrative analysis to high-level managers or a department head.
Coordinates, develops, manages and monitors a departmental budget of moderate complexity or assists in the development and management of a departmental budget of greater complexity;
negotiates budget proposals within the department and with the Mayor's Office, Board of Supervisors and other agencies;
prepares budget line item narrative, analyses, recommendations, and justifications for annual and supplemental requests;
assists management in the budget development process, monitoring of the budget, budget reporting, and interpretation of budget-related documents.
Analyzes trends in budget expenditures and revenues, prepares financial/statistical reports for management, Mayor's Office, Board of Supervisors, Controller's Office and various funding agencies;
coordinates and monitors departmental reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required.
Coordinates the activities related to the application for, and management of multiple source capital projects and/or grants;
monitors detailed and complex budgets, ensures expenditures remain within budget, and shifts funds within guidelines;
coordinates and monitors reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required;
may coordinate the preparation of city-wide single audit report.
Plans and performs economic and/or financial analyses including forecasting, revenue and/or expense projections, analysis of capital requirements, calculation of debt capacity, evaluation of financing alternatives;
rate analysis, modelingand cost/benefit analysis;
prepares reports with financial/policy recommendations and appropriate supporting documentation;
may assist in the preparation of audit schedules and financial statements.
Analyzes and interprets existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department;
advises management and prepares recommendations with appropriate supporting documentation regarding how to comply with new regulations, mitigate adverse action against the department or maximize potential revenues;
develops, implements and monitors new and revised reporting systems required by legislation.
Analyzes existing and proposed programs, administrative policies and procedures as well as organizational problems;
conducts difficult and detailed studies;
identifies administrative problems, determines methods of analysis, and identifies trends;
analyzes qualitative and quantitative data;
prepares and presents reports with recommendations and appropriate justification based on studies and surveys;
may coordinate the implementation of new systems and/or procedures.
Prepares Local Business Enterprise (LBE) and contract status reports;
conducts competitive contract vendor selection processes including public bids and requests for proposals, distributes and places advertisements and public notices for contracts;
processes moderate to highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification;
provides information tostaff from Purchasing, Human Resources, and the Administrative Services Office;
and provides training and technical assistance to staff and contractors on departmental and City contracting policies, procedures and requirements.
Prepares cost estimates and terms for new and existing contracts, for proposed change orders and modifications;
reviews contract provisions, conducts site visits, and meets with engineers/inspectors/program managers to develop cost estimates;
meets with contractors to negotiate requests for additional costs;
assists in analyzing costs related to change orders and modifications;
maintains data and information resources on current industry cost standards for materials, equipment and labor;
establishes and maintains contact with sources of information including vendors, labor unions and governmental agencies.