Property Administrator

Job Description
POSITION OVERVIEW:
The Property Administrator position provides first-class property management services and assists the Property Manager with the day-to-day responsibilities for a portfolio of Industrial assets including accounts receivable and payable functions, general administrative support, customer service, and vendor relations.
RESPONSIBILITIES:
Accounts Payable:
code invoices in designated invoice processing system per general ledger chart of accounts and ensure proper backup necessary for approval. Process and prepare tenant billbacks.
Accounts Receivable:
Review tenant account ledgers for payments, late fees, charges, and credits. Submit appropriate paperwork for account ledger corrections. Make collection calls, prepare and send written correspondence to collect outstanding balances. Document collection efforts as per guidelines.
Assist Property Manager in preparing monthly reports for the Clients.
Maintain digital as well as hard copy filing systems, update service trackers and maintain current tenant contact lists.
Work with utility companies to set up, transfer and terminate services.
Assist Property manager in collecting and reviewing tenant Certificates of Insurance to ensure compliance with lease documents and Client requirements.
Work with tenants and vendors to coordinate routine maintenance projects, repairs, and other activities as directed by the Property Manager.
Prepare vendor service contracts.