Philanthropy Administrative Coordinator

Job Description
Under supervision of the Vice President of Philanthropy, the Philanthropy Administrative Coordinator will provide administrative support for all functions of the Philanthropy Office, including reception duties for the UM Memorial Hospital Foundation, calendaring meetings/reminders and follow-up, processing and receipting gifts, assisting with large bulk mailings, volunteer scheduling, events arrangements, meetings setup, board and other committee materials preparation and minutes.
ESSENTIAL FUNCTIONS OF THE JOB:
Serve as a reception for Foundation guests and answer general phone line and email
Preparation of packets for meetings and summary notes for meetings including:
Board Meetings, Scholarship Committee, Council of Professional Advisors Group, Campaign Advisory Council and other work groups and committees as assigned
Process incoming and outgoing mail and email
Receipt gifts and prepare gift acknowledgement letters for appropriate sign off
Enter pledge and gift information in fundraising database
Order office supplies and event and publication supplies
Organization of hardcopy and digital institutional Foundation files, including financial endowment records, board meeting packets and minutes
OTHER RESPONSIBILITIES AND EXPECTATIONS
Administrative support and tracking to assist with annual events.
Data entry for prospects and donors in fundraising database
Follow up on invitations and keep event RSVP logs