Operations Clerk 3 (Mail Coordinator)

Job Description
Job Description
Perform routine but varied clerical duties on the manufacturing floor in accordance with standard procedures. Provide clerical support by recording, entering and verifying data from a variety of sources and documents. Maintain records, compile standard reports, file, tabulate, and performing routine clerical tasks related to manufacturing. Apply knowledge of department policies and procedures, and utilizes a general understanding of other departments' functions. May be responsible for data entry, reporting, checking or verifying of information, generation of reports and responding to data requests. Responsible for maintaining department files. May assist with production planning and special projects. May assist in resolving payroll issues.
1. Prepares Postal Statements by calculating and gathering the necessary documentation from EPIC, mail.Dat, production and other necessary resources to ensure that the mailing information is accurate.
2. Reconciles job tickets by using JTR to ensure all pieces have been accounted and expedited correctly.
3. Printing of mail sort paperwork (tray tags/pallet placards) for production.
4. Handles various types of mail (No Mails, Invalids, Foreigns, and Specials) using the instructions from the project managers to ensure that the mail is properly sent out. This also includes the expediting of mail to a 3rd party vendor for further processing of the mail (XPO, Skymail, and UPS Innovations)
5. Performs trouble-shooting measures by reviewing mailsort documents for any errors to ensure that they meet the United States Postal Service (USPS) specifications.
6. Assists Production Coordinator with preparation of Daily Reconciliation reports, Damaged Piece reports and Commingle reporting.
May include other duties as assigned.