Fire Commission Secretary

Job Description
Under general administrative direction, performs complex and administrative work in connection with the operations of the Fire Commission;
examples of duties include preparing and posting agenda for regular and special meetings;
gathering, collating, copying, putting together and arranging for delivery to Commissioners packets of materials prior to each meeting;
serving as clerk at regular and special meetings by calling out agenda items, monitoring time allotments for public comment and making notes for preparation of minutes;
preparing and publishing minutes of regular and special meetings;
coordinating disciplinary hearings consistent with relevant timelines and deadlines, scheduling parties, sending out notices to parties and collating, reproducing and mailing relevant materials to parties;
submitting recordings of meetings for transcription, as appropriate;
preparing official documents for the Commission, such as responses, resolutions, etc.;
and performing related duties as assigned.
Work Schedule:
This position is full-time, Monday through Friday, with weeknight work every fourth Wednesday of the month for the regular evening Fire Commission meeting, and as-needed weeknight work for disciplinary hearings and other special meetings.
Nature of the Position:
This position reports directly to the Fire Commission. Its working relationship with the Fire Department is at a functional and liaising level. This position handles highly sensitive and confidential matters related to personnel actions, particularly discipline up to and including termination. As such, the incumbent in this position is expected to maintain confidentiality and exercise sound judgment and discretion.