Office Manager

Job Description
Ensures smooth running of the day-to-day office activities
Coordinates and monitors the activities of local Administrators, Office Management and Coordinators, Office Management
Manages office suppliers/vendors (contract negotiations and management, quality control)
Coordinates the purchase of office supplies
Manages corporate cell phone services
Coordinates with IT Infrastructure services on all office equipment
Partners with Country Management and Training &
Resourcing to maintain office polices as necessary
Communicates with insurance companies and acts as a liaison between them and PSI staff
Provides HR document management support (annual medical checks, labor protection and attendance logs maintenance)
Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
Receives and routes financial documents from suppliers
Organizes office meetings and events
Provides logistical support with organizing Investigator Meetings, department meetings, Sponsor audits, and other company events
Provides customs support to local project teams by putting together all required paperwork for obtaining import and export permits
Coordinates the purchase of clinical supplies for local sites, as requested by the local project teams
Prepares and maintains various administrative reports, at discretion of Country Manager
Provides administrative support to Country Manager
Provides support for international relocation of employees, including the coordination of travel, assistance with obtaining necessary state and local documents, and assistance with procurement of housing, transportation, and schooling
Oversees the local fleet program of company vehicles