Office Manager

Job Title:
Office Manager
Reports To/Supervisor:
Chief Executive Officer /Program Director
Qualifications:
Associate or a bachelor's degree in business, administration, or a related field.
2 or more years of office administration experience.
Background in Health Care with billing and coding
Proficient in a variety of computer software applications including Microsoft Office Suite(Word, Excel, Outlook, and Access).
Comfortable handling confidential information.
Multi-tasking and time-management skills, with the ability to prioritize tasks.
Principal Duties and Responsibilities - Duties may include, but are not limited to, thefollowing:
Welcoming visitors and directing them to the relevant office/personnel.
Carrying out clerical duties such as answering phone calls, responding to emails, andpreparing documents, including office correspondence, memos, resumes, andpresentations.
Coordinating and managing appointments, meetings, and the conference room schedulein order to prevent duplicate bookings.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, andbudget tracking.
Maintaining general office files, including job files, vendor files, and other files related tothe companys operations.
Purchasing office supplies, equipment, and furniture.
Overseeing the maintenance of office facilities, and equipment.
Performing other relevant duties when needed. Drafts, formats, and prints relevantdocuments
Maintains stock lists and orders office supplies as needed
Manages staff expense requests
Interacts with directors and carries out their requests
Creates agendas and takes meeting notes
Assists in purchase orders and invoicing
Maintains accurate records for employee vacation requests
Manages outgoing post and records data on special deliveries
Photocopies and files appropriate documents as needed
Attends workshops and conferences when requested
May take care of website functions and social media profiles
Knowledge, Skills and Abilities
Ability to listen effectively;
knowledge of mental health, billing/coding, and human rights act.
Strong Attention to Detail;
Ability to Work WithoutSupervision;
Excellent Time Management
Skills;
Exceptional Communication and Customer Service Skills;
Technical Skills, Including
Proficiency With Microsoft Office Programs;
Strong Prioritization and Organization Skills;
Ability to Handle Confidential Information;
Strong Record Keeping Skills;
Presentation Skills,
Including Welcoming Guests to Events;
Ability to Multitask.
Disclaimer clause:
Job descriptions and specifications are not intended and should not beconstrued to be an exhaustive list of all responsibilities, skills, or working conditions associatedwith a job. They are intended to be an accurate reflection of the principal requirements of theposition.
Medical Clearances
Proof of medical and TB/immunization clearances are mandatory. Annual updates are also required.