Immediate: School Office Assistant

Job Description
Responsibilities include, but are not limited to, the following:
Daily Operations
Oversee the school’s main office duties (incoming calls, faxes, copy machines, files, mail, and deliveries, etc.).
Coordinate family requests for transportation changes and early dismissals to ensure that proper dismissal process is followed for students.
Welcome and direct visitors as needed and assure the proper check-in process is followed.
Assist with the daily attendance process.
Maintain and update student data and information in our Student Information Systems.
Support School Leaders with any additional student reporting, supply orders, report card distribution or paperwork.
Deliver and respond to family messages within 24 hours and check voicemails daily.
Assure that delivered packages are received at the front office and delivered to appropriate teachers
Maintain communication systems with families, acting as parent/community liaison (phone, email, in-person).
Assist staff in the preparation of any parent newsletters. Printing and distribution.
Deliver mass phone or email messages to families as needed.
Communication
Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
Serve as the main point of contact in the school front office area;
Manage phones (answering calls, redirecting calls, taking messages, placing calls, creating school announcements, etc.)
Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.
Recruitment, Enrollment, and Records Maintenance
Assist with student recruitment
Support the enrollment and registration process for new-to-KIPP families
Support the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Systems Execution
Ensure Arrival and Dismissal systems are executed with accuracy
Work with the school Operations and Leadership Teams to ensure that all compliance requests and reports are completed on time
Maintain office equipment and furnishings
Help execute school-wide daily systems (executing student attendance, tracking the student discipline system, etc.)
Execute school maintenance and supply systems
Maintain accurate student data and information in compliance with federal, state, and school expectations
Support with logistics of report cards/progress reports/transcripts
Student Safety
Serve as the eyes and ears at the front of the building to ensure student safety at all times
Participate in the Safety Team at the school and always wear a Safety Hat throughout duties
Execute dismissal procedures with strict fidelity for student safety, for example, reviewing authorization to pick up before releasing students
Events and Activities Support
Support grade-level and school-wide activities, including field lessons, as needed
Support execution of staff events and preparing materials for staff workshops/trainings when appropriate
Help execute logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)