Human Resources Assistant

We are currently seeking a highly motivated and organized individual to join our team as a Human Resources Assistant. In this role, you will provide administrative support to the HR department and assist with various HR and compliance tasks and programs in a timely, accurate, and organized manner. This role collaborates with HR team members to provide support and assistance to LaBella employees and serves as a positive team member on various teams and projects. Your attention to detail, strong organizational skills, and ability to handle sensitive and confidential information will be essential to succeed in this position.
This position will be hybrid in our Rochester, NY office. The HR Assistant will be expected to be on site during their 2-3 month orientation.
Responsibilities:
Respond to/triage centralized HR calls, email, mail, and in person requests
Execute Employee Change Forms and manage employee data, working with HR, Managers, and Finance to ensure accurate information, required approvals, and timely implementation
Manage HR filing and record retention (paper, electronic)
Coordinate compliance tasks, manage consistent processes, and audit as applicable:
Drug and alcohol testing/reporting/record storage
Medical monitoring
Employment compliance posters at all LaBella sites, working with office/site managers to post in partnership with vendor
Execute I-9 process, tracking, storage, and retention
Facilitate collection of data for compliance reports, audits, and requests
Administer Employee Recognition programs including service awards, Atta Awards, employee gifts
Complete Employment Verifications
Coordinate job shadow assignments in partnership with sponsoring managers
Manage and track fitness reimbursements and Wellness Passports
Keep general HR page on Scope updated
Manage parking programs in ADP
Coordinate and manage HR office needs, e.G. supplies, work orders, equipment maintenance, space planning, event coordination and support
Support HR budget tracking, processing of invoices, and reconciliation of department credit card
Provide general reports and data according to department and business needs
Other duties as assigned
Requirements
Associates Degree, or equivalent business/work experience
Ability to manage several tasks, projects, and priorities in parallel;
strong flexibility and adaptability
Strong customer service commitment and skills
Excellent organizational skills and attention to detail
Ability to collaborate and work across departmental boundaries and with various teams
Comfortable with and proficiency in various technology including Microsoft Office 365, especially Excel;
demonstrated ability tolearn new systems, software, and platforms
Excellent verbal and written communication skills
Experience in HR and/or the Architecture/Engineering industry preferred
Physical Requirements:

Sit for extended periods of time
Use a computer and keyboard
Occasional reaching, standing, bending, lifting/carrying under 25 pounds
Salary Range:
$21.15 - $25.97 per hour
The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.
Benefits
Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
Flexible Work Schedule
Health/Dental Insurance
401k Plan with Employer Match
Short &
Long Term Disability
Profit Sharing
Paid Time Off
Leadership Development Program
Fitness Reimbursement
Tuition Reimbursement
Referral Bonus Program
Wellness Program
Team Building Events
Community Service Events