Human Resources Assistant

Job Description
Hours:
Full-Time, 35 hour work week, Core Business Hours:
7:
00 a.M. to 4:
45 p.M., schedule to be determined
Salary:
$18.00 - $20.00 per hour
Summary:
Provides customer service and administrative/clerical support of a confidential nature for the Human Resources Department.
Duties:

Demonstrates regular and predictable attendance.
Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Licking County Government.
Greets and screens persons entering the Human Resources Department;
responds to general health insurance inquiries;
receives and screens incoming departmental phone calls and (e.G., responds to routine inquiries, forwards calls to appropriate party, takes messages, etc.);
receives, screens and forwards information submitted to department to appropriate individuals.
Posts, updates, and balances routine financial information (reconciles financial information) periodically;
prepares related financial reports;
prepares purchase orders and requisitions;
checks, compares and verifies invoices, statements, packing slips and related information;
maintains and updates financial filing system. Provides assistance to Director in monitoring departmental budgets. Prepares, tracks and deposits incoming funds.
Assists Benefits Manager in coordination of all aspects of Open Enrollment. Assists county employees with electronic open enrollment;
troubleshoots issues and answers inquiries.
Maintains employment application database, entering applications for employment and generates reports as requested, receives applications via email through the Licking County website, forwards to Talent/Training Coordinator for review.
Assists in processing FSA/HRA claim forms. Answers inquiries and assists county employees in completing forms.
Performs administrative duties;
produces a variety of memos, reports and correspondence;
sorts, screens and prepares departmental mail.
Assists with maintaining department records within the Records Retention schedule.
Produce, maintain, verify, retrieve and print various documents, records and reports (e.G., correspondence, reports, forms, meeting minutes, newsletters, etc.);
prepares, distributes, and files correspondence, forms, documents as requested. Audits reports for accuracy.
Performs audits mandated by the State Auditor’s Office in regard to a variety of aspects of the Human Resources Department. (Health Insurance, Personnel, etc.)
Facilitates the United Way and Operation Feed fundraisers for Licking County Government. Communicates fundraising events;
collects donations and submits to the charities.
Assists with activities in regard to the Employee Activities Committee.
Inventories equipment in the Human Resources Department. Completes annual inventory reports.
Meets with outside representatives from companies regarding their programs and products. Schedules sessions for county employees when necessary.
Point of contact for drug screening facilities. Instructs job applicants on drug screening procedure. Receives results and informs appropriate department with results.
May provide back-up to other positions in the Human Resources Department as necessary.
Meets all job safety requirements and all applicable PERRP safety standards that pertain to the essential functions of the position and all agency safety procedures.
Remains informed of current developments and procedures pertinent to duties;
may be required to attend seminars/training.