Executive Assistant - Marketing

Job Description
You are a highly-skilled, sharp-as-a-tack, detail-oriented, over-achieving admin who has reached the limits of a typical work-a-day office drone environment. You’re looking for more of everything:
more challenges to accept, more teams to support, more deadlines to crush, more data to pull, more hats to wear, and more notches to put in your belt.
The Executive Assistant will report to the Chief Marketing Officer Comoto/President, RevZilla and J&
P Cycles and will be considered the right-hand person when dealing with both simple and complex issues of varying degrees of sensitivity relating to running their departments individually and the business as a whole. Under the direct guidance of our executive, the Executive Assistant will help facilitate workflows that make the executive leader more productive.
Are you the resourceful, analytical, and detailed Executive Assistant they need? Are you able to keep multiple calendars, inboxes, desks, and calendars running smoothly while catching fly balls in the air and extinguishing fires before you can even see the smoke? If this sounds like you, we want you to apply.
Our Executive Assistant Will Support:
Schedule Management
Assist the executivewith managing and prioritizing their daily workload and adjust throughout the week to account for revised priorities.
Manage complex calendars while planning and ensuring that meetings and daily schedules are followed and conflicts are professionally handled.
Work cross-functionally with other executive administration to ensure strong meeting management
Communications
Proofread, edit, and draft emails, SOPs, vendor agreements, meeting slides, agendas, announcements, and notes.
Send company-wide communications on behalf of the executive
Travel &
Accounting
Arrange air and ground travel, hotel accommodations, as well as the creation of comprehensive and detailed itineraries.
Complete POs, expense reports, and other general accounting functions to support the executive and broader team
Project Management
Support executive and team with general project management work
Plan and execute onsite and offsite events and meetings;
some travel may be required
Complete other administrative tasks related to marketing programs such as sweepstakes
General Executive Support
Provide high-level support to maximize the effectiveness of executive leader, this includes Work across departments with both leadership and other administrative support team members to maximize efficient workflows
Prepare meeting materials, coordinate and schedule meetings, prepare and deploy correspondence, project management, and data gathering and reporting.