Conference Manager, I&C

Job Description
Role Accountability and Duties:
Work with Show Director to create strategic plans to achieve revenue goals by generating new program ideas, formats, and issues.
Work closely with the Stakeholders to determine topic relevance and projected success. Includes scheduling and planning conference calls and meetings, writing and distributing minutes, and communicating with Council on a regular basis.
Develop, manage, and maintain conference budget by providing accurate forecasts, ensuring costs do not exceed budget and reviewing processes for cost saving initiatives.
Determine and confirm all speakers, topics, titles, content, bios, and presentation needs.
Develop conference schedules that are comprehensive, balanced and offer attendees maximum opportunity to participate.
Develop and produce conference evaluation forms (electronic permissible,) distribute on-site and tally survey results in a timely manner after the show.
Work with Marketing Manager to develop marketing strategies specifically for the conference program. This could include the use of and maintenance of various forms of social media.
Work with Marketing to ensure conference information on show websites is timely and updated frequently.
Develop and maintain strong relationships with relevant industry associations including attending their annual meetings if needed.
Provide clear, direct, timely communication with speakers.
Assign meeting space for exhibitor clients.
Manage all on-site conference activities, including temporary personnel, speaker coordination, introductions, room sets, audio visual requirements, etc.
Track industry trends and issues to identify current, new, and alternative growth areas that can be captured for educational programming.
Analyze processes, increase efficiencies, and cost savings to programs.
Function as integral part of overall show management team / effort in performing additional duties as required. The right candidate can earn additional Show Management responsibilities and duties.
Travel, as required.
Other duties as assigned.