Capex Analyst

Job Description
BENEFITS
Veolia's comprehensive benefits package includes paid time off policies, as well as
Health, dental and vision insurance. In addition, employees are also entitled to
Participate in an employer sponsored 401(k) plan, to save for retirement. Pay and
Benefits for employees represented by a union are outlined in their collective
Bargaining agreement.
Position Purpose:
Under the direction of the Assistant Director of Engineering, the Capex Analyst will assist the Assistant Director of Engineering in developing and implementing the capital investment program for Water and Wastewater Utilities. This important role will have a meaningful impact on the day-to-day management of the capital improvement program that will provide organization, standardization, efficiency, and collaboration for the benefit of the engineering department, utility, and our customers.
Primary Duties/Responsibilities:
Monthly accruals:
coordinate with PMs to prepare and submit accruals for work that is completed but was not invoiced so that current month expenditure reports reflect the actual work activity.
Independently monitor project expenditures as compared to budget. With the assistance of project managers, creates change requests in the project portfolio management (PPM) system (PeopleSoft) for projects that will exceed approved budget. Identify and ensure correction of mis-coded costs.
Address errors on a monthly basis in the asset accounting system (Power Plan) when new assets are created, and projects are placed into service.
On a monthly basis, enter unit estimates to create new assets and retire removed assets for all blanket projects (i.E. projects that have recurring, repeated work) in Power Plan.
Work with project managers to enter unit estimates for creating new assets in Power Plan and in service projects in a timely fashion.
Prepare together with PMs, and/or review and update unit estimate the asset accounting system for all projects before placing in service.
Work with project managers to update start and end dates for project activities in PPM and update project budget plans as needed when actual expenditures are expected to be different than approved budget.
Prepare Capex reports for rate surcharge (DSIC) filings (every 6 months) and Rate Case filings (every 2-3 years). This includes retrieving data from various systems and preparing customized reports.
Work with Transmission &
Distribution and Meter departments to update monthly installed units for Blanket Projects.
Review payment request and purchase order requisition coding before it is submitted for approval.
Work with procurement department to prepare procurement forms for projects, including PRF, task order, purchase orders, change orders, new vendor forms.
Keeper of engineering records:
organize existing engineering file directory and create folder structure for all new projects and ensure it remains organized. Work with project managers to ensure project related files are saved in the appropriate directories.
Supervise requisition process performed by the Engineering Department administrative assistant, providing coding for requisitions and payment requests in the accounts payable system as needed.
Prepare transfer (reclass) requests to transfer entries as needed and coordinate with accounting to process.
Prepare workflow process flow charts for standard engineering department functions. Review with department employees.
Train new department employees on comprehensive engineering department functions and processes, including systems.
Create new project requests and funding projects in PPM.
Prepare monthly Capex actual expenditure reports and coordinate with PMs and program managers to update Capex forecast, currently in excel and in the future in PPM (PeopleSoft) and ePBCS (Oracle).
Coordinate with PMs and other departments to request their Capital needs for the annual Capital planning process. Prepare the Capital requests and work with engineering managers to update the Capital plan in PPM and ePBCS.
Prepare PowerPoint slides regularly to communicate information to upper management and other stakeholders (internal / external).
Recognize opportunities for department continuous process improvements and work with management to implement.