Administrative Assistant

Job Description
Position Type :

Full time Type Of Hire :

Experienced (relevant combo of work and education) Education Desired :

General Equivalency Diploma Travel Percentage :

0%
Job Description
Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.
Position Summary:
Generally, performs single-function tasks that tend to be of small to moderate size and scope. Works under moderate supervision with limited latitude for independent judgment. Consults with senior peers on non-complex projects to learn through experience. Experience preferred but not required.
What you will be doing:
As an Administrative Assistant, you will act as the Primary Front Desk Receptionist and will be responsible for the following:
Act as a coordinator and assist with booking meetings on the Executive floors.
Backup to two receptionists who have high visibility to the Executive team.
You will also assist visitors with any questions or concerns.
Perform daily building audits and reports issues that need immediate attention.
Perform related administrative clerical work such as creating documents, spreadsheets, etc.
May use company intranet, or other computer-based systems.
Additional duties may include filing, sorting, mail distribution and completing special clerical projects.
Follow organization and department procedures to complete tasks in a timely manner.
May maintain files on correspondence, reports and other records by inserting new documents and disposing of outdated material.
Other related duties assigned as needed.
A fully on-site role. Must be able to commute to our Jacksonville site.
What you bring:
Ability to confidently communication with Executive level staff
Knowledge of general office operations and procedures and use of office equipment and associated software required by job.
Prior experience with Microsoft Products (Word and Excel);
a plus if you have PowerPoint.
Ability to maintain confidentiality of verbal and written information, process mail, and take phone calls.
Skill in classifying and assembling file materials, organizing and completing distribution of materials in a timely manner.
Ability to complete assignments, ask questions on assignments and escalate issues when needed.
Problem solving and effective communications skills as well as ability to establish and maintain effective working relationships with employees, clients and public
What we offer you:
A multifaceted job with a high degree of responsibility and a broad spectrum of opportunities
A modern, international work environment and a dedicated and motivated team
The chance to work on some of the most challenging, relevant issues in financial services &
technology.
A broad range of professional education and personal development possibilities – FIS is your final career step!
Privacy Statement
FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.
EEOC Statement
FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here
For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer:
In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
Sourcing Model
Recruitment at FIS works primarily on a direct sourcing model;
a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.
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