Accounts Payable Associate

Job Description
Job Summary
The Accounts Payable Associate is responsible for the accurate and timely processing of vendor invoices, responds to internal requests for payment, and requires extensive work to resolve payment issues.
Principle Responsibilities
Processes incoming invoices and prepares for SAP entry. This involves opening the mail, date stamping the invoice, forwarding to appropriate personnel for approval, ensuring back-up documentation and purchase orders are attached to invoices.
Codes all invoices with general ledger and cost center numbers. Verifies proper pricing and quantities match. Enters accounts payable data into SAP system.
Assists with check issuance, e.G., pulls invoices for payment, and attaches check copies to paid invoices, and prepares issued checks with remittances for mailing.
Matches A/P checks invoice and verifies all information.
Processes credit and debit memos.
Reconciles monthly statements from vendors and handles any discrepancies.
Handles vendor inquiries regarding payment information, short pays, etc.
Maintains vendor information, including payment terms, tax information, remittance information and other miscellaneous data. Creating new vendors when necessary.
Maintains paper files including paid bill files, vendor files and to be paid files.
Audits freight bills against freight manifests.
Assists with monthly closings.
Audits (in accordance with Company guidelines) and processes employee expense reports.