Vendor Contract Specialist

Job Description
General Summary
Under minimal supervision, the Vendor Contract Specialist is responsible for the oversight of all current provider and vendor contracts and agreements. Monitors all agreements, current and proposed, and ensures compliance with UMMS Corporate Contracting Policy. Works in collaboration with the Legal, Decision Support, Compliance, Ambulatory and UMMC Leadership to ensure all contracts and agreements are executed in accordance with UMMS policies and procedures. Maintains contracts within approved corporate software application (currently NTRACTS). The Vendor Contract Specialist functions as brand manager with oversight of retail vendors operating on-site at UMMC Campuses.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
Oversees vendor contracts to ensure Landlord compliance, vendor compliance, security, price competitiveness, utilization, and alignment with market trends.
Monitors all agreements, current and proposed, and ensures that contracts are in compliance with the UMMS Corporate Contracting Policy.
Prepare leases, lease abstracts, and lease summary schedules for tenants as directed.
Reconcile monthly financial reports and processes payables, commissions, and rebates, and tracks rent/commission/fee collections.
Reviews contracts on an ongoing basis and informs leadership of any concerns.
Performs site inspections on onsite retail vendor operations for maintenance needs, safety hazards, regulatory and policy compliance, contract compliance, and customer satisfaction.
Maintains contractual records and documentations such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
Manages contract records of executed contracts in UMMS contract repository to ensure compliance with UMMS Corporate Contracting Policy.