Trade Promotions Analyst

Job Description
The Trade Promotions Analyst is responsible for ensuring that Stratas trade, brokerage, label, marketing and promotional programs are properly established and maintained in the applicable systems, and for safeguarding company assets by promptly validating and processing payment and deduction data. This will be accomplished by maintaining accurate and orderly physical files and computer databases, and by facilitating the flow of payment and deduction processing through consistent and timely resolution.
Set up and maintain marketing/promotion items in the applicable system (trade rebates, brokerage, buying group rebates, MAP funds, operator promotions, label allowances, etc). Maintain applicable system/database to reflect and track deals offered by sales.
Research inquiries from customers and business partners related to promotional items, and communicate findings promptly.
Process and maintain applicable system or database for the preparation of payment requests for trade related items, and ensure approval is obtained before submitting to A/P for payment.
Receive incoming deduction documents and support from team members or customers for trade related items, and review to determine if the program has been set up. When support from the customer is not adequate, contact the customers to determine the nature/details of their claim and to obtain additional backup. .
Enter or review customer data in the applicable database to determine the validity of the customer’s claim and the related available accrual. Analyze database items for accuracy compared to customer deductions/payment requests, price changes, etc.
Prepare credit requests for items that are supported by existing trade programs. Resolve any discrepancies with Sales and/or customers.
For invalid trade deduction items, contact the customer to secure repayment providing necessary information to support the amount allowed by Stratas for the trade program.
Maintain deduction database information in the Blacksmith system, and maintain physical files of deductions currently open and in the resolution process.
Prepare reports as needed to track the status of payment requests and deduction balances, and to communicate progress to Stratas management. Develop/maintain reports to communicate trade spending information, accrual balances and to support monthly P/L variance analysis.
Other projects as requested by management to support the Finance department.
Collaborate closely with onsite teams and participate in onsite meetings to drive departmental objectives.