Temporary Administrative Assistant

Job Description
- Property Name:
Sea Breeze Gardens
- 4888 Logan Ave, San Diego, CA 92113, USA
- Full-Time
- Unit Count:
268
The Administrative Assistant – Onsite is responsible for providing administrative support and bookkeeping/accounting functions for the apartment community, ensuring the efficient operation of the office. The Administrative Assistant – Onsite is responsible for conducting all job duties in accordance with Fair Housing Laws and Company policy, and supports the overall objective of meeting the expectations of the Client, based on the respective financial operating budget and management agreement.
Pay:
$17 - $20 / Hour
DUTIES AND RESPONSIBILITIES
Handle the accounting responsibilities of the Apartment Community.Maintain leasing records.
Record move-ins and move-outs in accounting system.
Verify all documents required for resident are in the lease file.
Make bank deposits.
Record bank deposits in cash log and report deposit to corporate accounting.
Complete delinquency report.
Complete move-out paperwork within 96 hours of apartment becoming vacant.
Completion of month end report.
Code all bills for payment and copy.
Maintain declining budget book.
Enter bills into accounting system, if applicable.
Realize the maximum revenue potential of the property.Timely collection of rents and other income due to Owner.
Timely service and enforcement of evictions for non-payment of rent and violations of the community rules and regulations that cause loss of revenues.
Ensure collections of rent through vacating date.
Ensure the timely vacating of all apartments to minimize loss of income.
Inspect all vacated apartments for accurate costs of turnover.
Submit files to attorney for possession and monitor progress to obtain timely repossession.
Participate in leasing activities as requested.Show available apartments.
Practice professional leasing techniques.
Be aware of current advertising and market programs for the apartment community, as well as all community rules and regulations, policies and procedures.
Perform a closing ratio of 40% of the prospective residents.
Ensure that a thorough background check is done on all prospective residents, before approval for occupancy.
Strive for good resident/management relations, to retain desirable residents.
Ensure the safety, comfort and privacy of all property residents.
Be aware of the existing and changing market conditions.
Be familiar with the competition and surrounding area of the apartment community.
Assist Community Director with the following.Preparation of weekly report.
Move-out paperwork.
Completion of month end report.
Perform clerical functions.Answer the telephone with a smile.
Keep accurate records of resident and property activities.
Collect and record rent and deposits and ensure safety of money collected.
Issue notices for violations of the community rules and regulations.
Open and distribute mail.
Order necessary office supplies with appropriate approval.
Assist residents with the reporting and recording of maintenance needs.
Maintenance ComplianceTrack completion of service requests within 24 hours. Maximum allowable time to be 48 hours.
Maintain Maintenance Log.
Enter maintenance requests into accounting system.
Maintain capital improvement log.
Lease RenewalsMaintain monthly lease expiration reports.
Review lease expirations and necessary increases with Community Director.
Enter rent increases into the accounting system.
Update current market rents in system to conclude accurate market deviation.
Conduct move-in orientation functions requested.
OtherConsistently and fairly enforce community rules and regulations, FPI Standard Operating Procedures.
Comply with all Fair Housing Laws and FPI policies and procedures.
Promote a professional image by adhering to FPI Management's Dress Code Policy.
Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing FPI Management.
Responsible for meeting all training requirements for the position (Grace Hill, Safety Meetings, etc.).
Perform any and all functions as directed by the supervisor, including special project assistance.