Supply Coordinator And Truck Operator

Job Description
General Summary
Under limited supervision, coordinates the ordering, receiving, and distribution of patient care supplies and equipment across multiple sites for the University of Maryland Access Center. In addition, the individual manages the capital equipment to include annual performance maintenance and any other performance issues related to the equipment. Performs administrative functions that are related to management of the environment of care within the units. Fulfillment of the job duties requires the employee to have access to medication storage areas.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
Monitors and directs the flow of patient and administrative supplies, and equipment in UMAC by observing supply levels and recording the type and quantity of stock needed in each unit.
Actively manages supply level and makes recommendations to leadership regarding changes in supply levels to leadership.
Manages all aspects of new product onboarding to UMMS, to include but not limited to clearance process for new vendors, and approval of internal stakeholders/committees.
Oversees capital request process to ensure all internal steps are followed for the UMMS capital purchase process.
Monitors all capital, disposable, and durable equipment/supply purchases from purchase to arrival of product/equipment to include procurement, and internal review.
Utilizing the UMMS software program (INFOR) for equipment and supply ordering, and serves as the expert for the UMMS software for other stakeholders within UMAC
Discusses and investigates any supply, or maintenance related concerns that affect the operation of the access center. Independently develops action plans to address any noted concerns
Maintains close contact with Maintenance, Corporate Contracting, Facilities, Clinical Engineering and Informational Technology, personnel to ensure all maintenance, repair and housekeeping request are being filled, timely.
Ensures that supplies and equipment placed within hospital settings, are compliant with Joint Commission environment of care, and other outside regulators’ standards.
Communicates with outside vendors to place orders or to resolve problems with purchasing or billing to assure timely receipt of supplies.
Receives incoming supplies, daily;
verifies delivery with par levels;
and maintains appropriate levels of supplies and equipment at the bedside.
Processes all returns, and ensures appropriate cost center refunded appropriately.
Monitors utilization, and expenses for billable supplies.
Assist with the onboarding of new projects to UMAC, and addresses equipment/supply needs related to the project.
Virtual and on-site support (to all member organizations), for UMAC equipment that is not functioning, and escalation of equipment concerns to appropriate entities.
Ensures all equipment, where required, is inspected by bio-med or informational technology as required.
Monitors aging of equipment and useful life, and creates capital budget requests to address aging equipment.
Ability to operate company commercial trucks and other vehicles to pick up or deliver equipment.