Sr. Executive Assistant (Bilingual)

Who We Are
Our vision at Amare is to lead the global mental wellness revolution. By inspiring people to love and believe in themselves, we envision they will live an extraordinary life and make a difference for others. We work hard to make a difference in the lives of others as demonstrated through our products and unique culture. When you join our team, you’ll help provide meaningful mental wellness solutions for decades to come. Joining Amare at the ground level means team members also get the opportunity to learn about different areas of the business, keeping them involved firsthand in the company’s mission and goals.
Job Summary
We are currently seeking a full-time Sr. Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for Amare's Chairman &
Chief Strategy Officer.To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.
Responsibilities
Provide comprehensive support to the CEO/Founder who owns various entities
Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
Take minutes on meetings, conferences, and appointments
Oversee and manage the Administrative Team of 4-6 members
Coordinate detailed travel arrangements, both domestic and international
Acting as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Handle sensitive matters with a high level of confidentiality and discretion
Provide off-hour support and high level of responsiveness
Prepare and submit expense reports
Perform other clerical duties as needed
Requirements
Minimum Qualifications:
Bilingual in Korean/English is required to be considered
10+ years of experience as Executive Assistant, Personal Assistant, or similar role
Strong work ethic and confidentiality
Ability to follow directions, take initiative and proactively close loops
Proficiency in Google Workspace, Microsoft 365 and Zoom
Solid verbal and written communication skills
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Adaptive and flexible mindset
Outstanding organizational and time management skills
Travel requirements:
30-40% (domestic and international)
Personal care/cosmetics industry preferred, but not required
Benefits
Comprehensive Health Benefits
Competitive 401(k) match with immediate vesting
Paid time off (Vacation, Sick, Vacation, Summer Fridays)
Free Shuttle Service to and from NYC and the office
Daily subsidized meals
Employee Assistance Program (EAP)