Spa Coordinator

Job Description
The Spa Coordinator schedules appointments, greets guests, escorts them to treatment areas, and provides information on spa services, treatments, and products. They also support communication of spa incentives, guest requests, and programs to all relevant departments.
DUTIES AND RESPONSIBILITIES
Maintain reception and retail areas in a spotless condition and upkeep the common areas of the spa between appointments.
Possess knowledge of all aspects of treatments and the ability to recommend and engage in suggestive selling.
Responsible for booking all spa appointments accurately
Maintain safety and sanitation standards
Process spa reservations and billing, and greet all guests upon arrival and departure from their treatments.
Support all retail aspects including guest assistance, product display, suggestive selling, and merchandising.
Demonstrate respect, sensitivity and concern for guests needs with a professional and pleasant manner
Provide spa guests with a tour of spa facilities to familiarize them with the spa
Interact cooperatively with and with consideration towards guests and co-workers
Handle guest complaints or issues promptly to ensure guest satisfaction. Communicate all of the above to management and relevant departments.
Exercise good judgment, discretion, and diplomacy while performing job duties.
Participate in all designated programs, meetings, and training sessions.
Notify Engineering of maintenance and repair needs through in-house software communication.
Ensure uniform and personal appearance are clean and professional.
Maintain confidentiality of proprietary information and protect company assets.
Learn and adhere to Spa Standards based on a 5-star Forbes rating.
Develop and maintain positive working relationships with colleagues and management.
Ensure proper screening, handling, and follow-up of telephone calls for the Spa Director.
Handle distribution of mail, correspondence, faxes, etc.
Manage filing and proper retention of correspondence and reference material for the Director.
Complete all necessary opening and closing duties
Interface with other spa staff to create personalized treatment programming for guests.
Act as liaison between Spa, Housekeeping, and Engineering.
Establish a tracking system to monitor work statuses and ensure completion of requested tasks.
Practice safe work habits and follow all safety procedures.