Senior Personnel Clerk – San Francisco Human Services Agency

Job Description
Under direction, this position will perform difficult and complex clerical duties in connection with human resources matters in the Human Resources Operations unit of the Human Resources Division at HSA. This unit is responsible for position control functions, hiring and selection and on-boarding activities;
providing consultation and support for departmental managers and supervisors on human resources-related issues;
as well as to employees, job seekers, and other City and County of San Francisco departments and agencies.
Essential duties:

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list;
may include additional duties as assigned.
1. Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence and other personnel matters;
and by filling out forms and distributing copies to appropriate departments and individuals to ensure that all personnel actions are initiated, and that correct records are posted and maintained.
2. Processes personnel requisitions and modifications by filling out forms and/or entering information into the system either manually and/or electronically to ensure that requests are submitted by the department to fill vacant positions;
and locating budget information for requisitions and position control.
3. Compiles and analyzes data for reports concerning employee status, probationary periods, payroll activities, certifications, referrals, registry, position control, budget, merit increases, performance appraisal;
issues and tracks notifications to candidates for response;
and verifies and corrects information to ensure accuracy of reports.
4. Creates and updates personnel files, manually and/or electronically, regarding, appointment data, verification of employment, history cards, files, payroll forms, FMLA, probationary period, retirements, benefits, photo identification process, and other relevant information to ensure that accurate information is kept on employee file.
5. Responds to telephone and personnel inquiries from city employees, applicants, and other interested individuals concerning various personnel related matters, such as payroll, employee benefits, leaves of absence, etc.
6. Trains clerical staff to properly complete personnel related forms in order to ensure that correct procedures, rules, policies and regulations are utilized.
7. May supervise clerical staff engaged in the preparation and maintenance of confidential forms, cards and files to ensure that established personnel related procedures are followed.
8. Processes and schedules appointments for medicals, fingerprinting, drug testing, employment verification, background check, and driver’s license renewals to ensure that employee’s records are completed and updated.