Senior Manager, Payroll

Job Description
As a member of the Finance team, the Sr. Payroll Manager will oversee payroll processing for over 70 summer camp locations and corporate staff. This role is crucial in ensuring accurate and timely payroll for a diverse workforce, including summer staff, camp directors, and year-round corporate employees. The ideal candidate will have extensive experience with exempt and non-exempt payroll, multi-state payroll compliance, and working with a Professional Employer Organization (PEO).
ACCOUNTABLE FOR
Payroll Processing &
Vendor Management
Manage and process weekly payroll for 2,000+ staff across multiple states during the summer peak season, ensuring accuracy and compliance.
Manage and process bi-weekly payroll for corporate and field leadership teams throughout the year.
Accountable to ensure all staff are paid accurately and on time.
Collaborate with ADP TotalSource (PEO) to ensure seamless payroll processing and benefits administration.
Proactively address and resolve payroll discrepancies and issues.
Oversee outsourced technology (ADP) and support team, ensuring all systems function efficiently and effectively.
Compliance &
Reporting
Ensure payroll compliance across multiple states, adhering to all relevant federal, state, and local regulations.
Maintain accurate payroll records, including timesheets, attendance, and employee information.
Generate and review payroll reports, providing insights and recommendations to management.
Create and monitor key performance indicators (KPIs) to assess and enhance payroll system performance and employee satisfaction.
Process Optimization &
Communication
Design and disseminate payroll-related resources, detailing program expectations, policies, and standard operating procedures. Topics include but are not limited to payroll schedules, compliance protocols, and payroll system usage.
Manage payroll-related communication through our ticketing system, handling up to 1,000 tickets per month during the summer peak.
Provide weekly support and training to summer payroll managers, including Area Directors and Camp Directors.
Propose, prioritize, and project-manage high-impact payroll system improvements on an ongoing basis, overseeing the testing of new features and processes.
Take a hands-on approach to managing and enhancing payroll operations, ensuring high service delivery standards.
Utilize knowledge management and collaboration tools to align teams around payroll processes and improvements.
Collaborate closely with the People Operations team to ensure alignment and effective communication.
YOU ARE
Detail-Oriented and Analytical:
You thrive on precision and have a knack for identifying and resolving discrepancies. You enjoy diving into the details to ensure accuracy and compliance in all payroll processes.
Proactive and Solution-Focused:
You anticipate potential issues and proactively address them. You take ownership of your work and continuously seek ways to improve systems and processes for optimal efficiency.
Adaptable and Resilient:
You can manage multiple tasks and projects simultaneously, even in a dynamic environment with changing deadlines. You handle pressure with ease and maintain meticulous attention to detail.
Collaborative and Communicative:
You excel in working with cross-functional teams and are skilled in conveying complex information clearly. You build strong relationships with internal and external stakeholders to ensure seamless payroll operations.
Strategic and Performance-Driven:
You approach your work with a strategic mindset, always looking for opportunities to optimize processes and drive performance. You measure success through tangible outcomes and are committed to continuous improvement.
COMPENSATION
We anticipate the total compensation for this Full-Time, exempt position to be 100,000 - 125,000 annual salary. Exact compensation may vary and will be based on multiple factors, including geography and professional experience.
BENEFITS
No-cost medical insurance for employees (additional plans and options to add dependents available at cost)
Vision and Dental Insurance
401k benefits after 1 year of employment
Flexible Paid Time Off - time off is not limited, and we strongly recommend that employees take time off to rest and recharge. Sick pay is accrued in accordance with local laws.
Unlimited free camp for your child(ren), OR two free weeks to be gifted (including AM/PM Extended Care)
$50 Friends and Family Discount for Galileo Camps
Priority scholarship nominations for Galileo Camps
Generous parental leave and extensive support with leave planning
Employee Assistance Program, options for life insurance, and more!
WORK LOCATION
Remote, work-from-home location is possible in the following states:
California, Colorado, Illinois, Massachusetts, Texas, North Carolina, New York, or Washington. We are currently able to employ candidates who are based in the states listed.
Employees located in the San Francisco Bay area adhere to a hybrid office and work-from-home policy. Galileo Headquarters is located at 111 Myrtle St, Ste 300, Oakland, CA 94607.
SCHEDULE &
TIME COMMITMENT
This is a full-time position, averaging 40 hours per week. While we prioritize work-life balance, there may be times when additional hours are necessary to meet deadlines and ensure the success of our programs. Additionally, HQ staff are expected to visit camp locations from June through August to experience camp first-hand and support our teams on the ground;
10-15% travel may be required for those located outside of a camp territory.