Sales & Events Coordinator - The Little Nell

Job Description
Summary
The Sales &
Events Coordinator handles daily administrative duties for the Events and Sales Department.
Job Posting Deadline
Applications for this position will be accepted until May 15, 2024.
Essential Job Functions
- Answer phones and transfer to correct persons/departments using 5 star standards
- Use Delphi to create &
distribute various reports and banquet event orders
- Use social tables to create diagrams for events
- Manage all internal meetings &
events
- Collect &
manage all incoming &
outgoing mail &
packages
- Answer phones for all sales &
events managers when needed, takes messages &
fields incoming sales leads
- Print welcome cards for VIP sales guests, inputs amenity orders
- Manage shipping needs for the department
- Manage the daily upkeep of banquet event order “master” binder &
all relevant information
- Organize and distribute weekly working schedule
- Order foot passes for site tours &
events
- Attend banquet event order meetings, build sales kits and menu packets
- Take meeting minutes and distributes to team
- Create menus &
items in Delphi and keeps everything up to date each season
- Facilitate contract turnover and communication between client, accounting department &
event manager during turnover process
- Inputs deposits &
city ledger account numbers into Delphi for all events
- Assist with advance travel plans for sales managers, including but not limited to gift orders, shipping, appointment confirmations, expense reports
- Maintain inventory of office supplies and orders when needed with Director approval and keep office organized &
fully stocked of required items
- Assist Director of Events and Director of Sales &
Marketing with special requests &
projects
- Complete tasks and projects delegated by your managers and assist other departments as business volumes and staff levels demand