Repair Contract Assistant/Administrative Assistant

LaborMax Staffing is looking for a master multi-tasker with excellent communication skills andan upbeat attitude. Candidates should be able to assist the shipyard repair team and all visitorsto the company by handling office tasks, providing polite and professional assistance to RepairContract Managers, various other clerical duties, and generally being a helpful and positivepresence in the workplace.
Duties:
Assist Repair Contract Manager in coordinating various shipyard projects.
Communicate project updates to relevant stakeholders.
Assist in document control processes, including version control and distribution.
Provide general administrative support to the shipyard repair team.
Maintain organized filing systems for project documentation.
Ensure all project-related documents are properly stored and accessible.
Schedule and coordinate meetings, including arranging facilities and preparing agendas.
Perform various clerical duties, such as filing, copying, and scanning documents.
Assist in preparing and processing paperwork
Other duties as assigned
Requirements:
Minimum High School diploma or GED required
Minimum of three (3) years of prior administrative experience required.
Excellent computer skills required.
Microsoft Office Suites experience required.
Demonstrate ability to maintain, improve and promote a team environment through strong communication skills
Shipyard or related construction experience is welcome but not required.
Attention to detail.
Specific Job Skills:
Verbal and written communication skills to interact with customers, employees, and employers.
Organizational skills to keep things in order and manage appointments.
Microsoft Office proficiency to handle documentation and emails.
Customer service skills to address clients and staffs needs.
Research skills to find and present relevant information.
Problem-solving, flexibility, multitasking, and stress management skills to handle various tasks and challenges.
Job Scope:
This position routinely works with minimal supervision after instruction has beengiven. Candidates must be motivated and must be able to follow directions.
Interpersonal Contacts:
This position works both independently and as part of a team. Theability to communicate effectively and respectfully with others within a team, and other trades ofthe organization is essential in this role.
Prospective employees must pass a drug test and a physical as well as pre-employmentscreening.