Recruitment Student Assistant (Business Services)

Definition and Purpose
Under the supervision of the Assistant Coordinator – Human Resources (Recruitment), the Recruitment Student Assistant provides clerical and technical support to ASI Human Resources staff. The Recruitment Student Assistant is responsible for student employee recruitment, selection, orientation, and training.
ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally, they will work productively as individuals and in groups while communicating effectively.
Requirements
Educational Requirements and Qualifying Experience
Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units at Cal Poly.
Knowledge of Windows based computer systems required (Microsoft Office)
Excellent communication and organizational skills
Ability to work cooperatively with others or independently, as the situation requires
Ability to provide positive customer service
Ability to apply judgment and discretion in performing confidential personnel matters
Ability to be highly organized and have good planning skills
Reliable, self-motivated and work well with minimum supervision
Ability to perform multiple tasks simultaneously
Experience working with high volume fast-paced environment
Ability to be flexible and adapt to change
Ability to work with diverse populations and those with special limitations or needs
Supervisory Responsibilities
None
Essential Duties and Responsibilities
Post student and intermittent positions in applicant tracking system
Assist hiring managers in the recruitment process, including conducting reference checks, background checks, offer letters, I-9 signings and asynchronous orientation
Maintain positive and timely communication with candidates, new hires, and supervisors
Process new hire paperwork for new student and intermittent employees
Maintain electronic student and intermittent personnel files
Act as liaison between individual departments and student employees
Perform clerical duties, including electronic filing, emails, and answering phones
Maintain familiarity with evacuation plan for work area
Attend all mandatory meetings, workshops, and retreats
Provide positive customer service and working relationships with all staff and customers
Maintain prompt hours and follow absence procedures
Adhere to and enforce all ASI departmental policies and procedures
Assist with special projects
Other duties as assigned
Other Duties and Responsibilities
The person holding this position is considered a "
Mandated reporter"
under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
Diversity, Equity, &
Inclusion
Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures
Demonstrate awareness of one’s own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI)
Demonstrate effort to understand each person’s individual and collective role in creating inclusive environments
Participate in trainings and activities provided by ASI as it relates to diversity, equity, and inclusion
Period of Employment
Employment with this organization is of an "
At will"
nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause.
Benefits
Compensation and Hours
Starting Hourly Rate:
$16.00 per hour;
maximum 20 hours per week.
Hourly Pay Range:
$16.00 - $16.00
Requires Summer 2024 availability.
Requires a minimum of 3 consecutive quarters of availability.
Accepting Applications until 5/8/2024
The Associated Students, Inc. is an Equal Opportunity Employer.
Date revised:
01/03/2024