Public Engagement Specialist - Temporary Position

Job Description
The Public Engagement Specialist supports Oxfam America’s Public Engagement (PE) division work to buildthe Oxfam brand, help achieve policy and program impact, and build the fundraising pipeline. The PESpecialist will provide support to the PE Leadership Team, coordinate cross-departmental projects,support PE collaboration, provide budgetary support to ensure the maintenance of a healthy budget.
PRIMARY RESPONSIBILITIES:
- Collaborate with the Strategic Communications Manager, Vice President of Public Engagement,and other members of the Public Engagement Leadership Team to provide the highest level ofefficient and effective support to the PE division
- Provide scheduling and logistics support for PE divisional and cross-divisional meetings, PE BoardCommittee meetings and PE Leadership Team, including helping to shape agendas and partneringwith TIM to ensure availability of meeting technology
- Ensure timely and accurate processing of expense reports for Public Engagement LeadershipTeam
- Process in line with finance deadlines all Digital marketing team vendor invoices including fordigital strategy consultant, social media platforms, social media listening tool, and any otherconsultants as contracted
- Support PE budgetary management with goal of reducing year-end variance, track the budget andexpenses for the Vice President of Public Engagement, log invoices, expense reports and incomingpayment requests
- Support the PE leadership team with writing, processing, and executing contracts for the PEdivision and for photographers and videographers hired across divisions, ensuring compliancewith PCHR and finance team protocols such as background checks and safeguarding review.
- Travel logistics:
Liaise with travel vendor to coordinate travel, and lodging for VP PE and, otherstaff as assigned. Process travel invoices and visas for VP PE and other staff as assigned.
- Maintain and edit public facing “Thought Leaders” page on the Oxfam America website, workingwith division representatives across the organization to ensure webpage is accurate and reflectiveof current thought leadership at Oxfam America
- Review and maintain the integrity of confidential information including but not limited to
Correspondence and personnel matters (status, reviews, medical or personal information).
EXPECTATIONS FOR THE POSITION:
- The incumbent will stay abreast of professional standards, trends and issues affecting this set ofresponsibilities, demonstrating continuous learning of the field.
- They will work effectively and collaboratively in support of building a team-based culture of work,will perform all duties appropriately for a multi-cultural environment, treating all persons withdignity and respect, and will be familiar with and committed to Oxfam America mission and goals.
- They will have an understanding of gender equity and diversity within key areas of responsibilityand a commitment to promoting gender equity and diversity in our workplace and programs.