Property Administrator

Job Description
TheProperty Administratorposition provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating an office property.Typical duties include Accounts Receivable &
Accounts Payable, office administration, customer service, and enhancing tenant relations.
ESSENTIAL FUNCTIONS:
Administrative duties.
Timely and accurate processing of Accounts Payable and Accounts Receivable.
Proficiency with MS Excel.
Scheduling and communication with vendors and tenants.
RESPONSIBILITIES:
Accounts Payable– codeinvoices and verifyproper backup, forwardto the Property Manager for approval,and enterinto payables system.
Accounts Receivable – prepare and send late letters on a monthly basis and follow up with tenants for payment;
Prepareand send defaultletters when necessary,and also preparepaperwork for lock-outs as needed;
Refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.
Prepare monthly/quarterly reports to be copied, bound and sent out to owners.
Answer telephone and screen calls for appropriate personnel;
Write up messages and deliver messages to personnel or forward messages to voice mail;
Greet guests and notifypersonnel of incoming visitors;
Accept deliveries/packages;
Check answering servicemessages each morning and write-up and deliver as necessary.
File paperworkas necessary;
Prepare Lease Termination Forms andWrite-off forms as necessary;
Create Vendor Files;
Prepare Aging Reports on a monthly basis;
Maintain Certificates of Insurance for vendors/tenants.
Receive work order requests by phone or in person;
write up work order, radio engineer, and distribute to engineers/janitorial;
Write up Security work orders and give to Security Guards;
Maintain office file ofreports.
Schedule building activity including move-ins / move outs;
verify insurance.