Project Control Coordinator

Job Description
The Project Coordinator is responsible for supporting the Project Controls &
Project Management teamin the delivery of a range of construction projects across the USA.
Information technology capability - Adequately proficient on the Microsoft Office suite (Outlook, Word and Excel), and all other software required to perform the job. Training will be provided for client software packages.
Data quality compliance – Responsible for the integrity of project data in client systems, as well as adherence to compliance guidelines.
Project support services - Provide system, accounting, process, audit and compliance support and oversight to the project management team during all aspects of a project’s life cycle, including:
Working with Project Controls &
Project Management staff to collect project data and check that is accurate and reflected correctly in systems
Understand and ensure compliance policies are followed appropriately by Project Managers including reporting on project’s compliance status
Ensure project controls and project management team are operating within an audit-ready framework
Process requisitions, purchase orders, change orders, and invoicing from vendors in client systems
Take meeting minutes for key project meetings
Transfer key project financial and schedule information into client systems
Monitor and enforce client compliance guidelines with respect to all vendor engagements and highlight any exceptions to these guidelines.
Manage team document controls and filing
Assist Project Management staff in closing projects with the client accounting group
Work with Project Management staff and project vendors to maintain their compliant status in the client’s supplier database and project management system
Manage project records according to client document storage policies
Contribute to continuous improvements through highlighting any areas where project delivery process can be improved