Project Assistant Support Intermediate - Aa102padjs2 - Np

PROJECT ASSISTANT
Provides administrative support to ensure efficient client operations.
Maintains supplies inventory by checking stock to determine inventory levels anticipating needed supplies, placing, and expediting orders for supplies.
Generate Shopping carts for various catalog orders, Project, Amendments, and Purchase Order requests.
Contact suppliers for rate sheets/quotes, price quotes, W9's, COI's and all other paperwork needed for approvals.
Track Shopping carts for PO issuance and request new Purchase Orders when needed to replace expiring contracts, and amendments to increase dollar amounts or extend expiration dates.
Scan and file all incoming invoices with arrival dates and appropriate "
Approval stamp for PO, cost center, account, and other processing information.
Match invoices to proper PO's, confirm all required backup is attached to each invoice.
Create formal RFP's and Bidder Lists as needed. Work with Corporate Procurement to get Buyer assignments.
Call suppliers as needed to request repair services or schedule and additional services.
Assist part center management with any requested projects, proofing, finding suppliers, documents, etc.
Assist part center management with event planning including ordering supplies, meals, set-up, and day-of deliveries.
Quals--
High school Diploma or equivalent education required.
Accounting and audit skills preferred
2-5 years' experience working in a professional office environment.
Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, and PowerPoint.
Excellent customer service, professional attitude and appearance are a must.
Excellent written and verbal communication.
Ability to work with staff across multiple departments.
Ability to work with budgets and create spreadsheets.
Ability to work in stressful situations and meet deadlines efficiently.
Strong team approach to business skills
Must have excellent follow through skills.