Project Assistant (Downtown Chicago)
job description
PROJECT ASSISTANT
Description:
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
General administrative support for company projects.
Organize and maintain project files, filing system and project communications.
Provide data entry for projects.
Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Entering, maintaining, and analyzing project financials.
Record minutes from Project Manager/team meetings.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
Schedule and set up client interviews, presentations and other meetings as requested.
Update the project calendar and roster.
Assist in clericals needs on projects.
Maintain data entry of project contact list and project execution plans.
All other duties as assigned.
Candidate MUST sit in 200 W. Adams St., Ste. 2700, Chicago, IL 60606. There's no remote/no hybrid availability for this role.
This position is eligible for both traditional work schedule AND 9/80 work schedule.
It's agency's responsibility to inform candidate(s) of the NEW work week for CLIENT (starting June 21, 2024) is from Friday Noon Local Time to Friday Noon Local Time - similar to CLENT. If your Agency pays weekly, their hours will be short for the 1st pay check.
Requirements:
High school diploma or equivalent. Minimum of one-year applicable office/clerical experience preferred.
Proficient in Microsoft Word, Excel, Access and PowerPoint required.
Applicable experience may be substituted for education requirements.
Financial background is a plus!
EEO/Minorities/Females/Disabled/Veterans