Program Management Associate

Job Description
Legal Operations is seeking a talented Program Management Associate to join the team to assist with department programs and initiatives. The successful candidate must have strong attention to detail, the ability to handle multiple projects, and excellent interpersonal and communication skills. This position will report to the Senior Program Manager of Training &
Legal Programs.
As a program management associate, you will support the planning and execution of various projects and initiatives across the Legal, Ethics &
Compliance function.
You will work closely with the program manager, team leaders, and stakeholders to ensure that the goals, objectives, and deliverables are met.
You will also assist with reporting, communication, and documentation of the program activities and outcomes.
Essential Functions
Coordinate, schedule and support multiple department meetings, orientations, initiative events and trainings programs, ensuring that they are aligned with the strategic priorities and operational plans of the organization.
Provide administrative and logistical support for all department town hall meetings, trainings, and events to ensure meeting rooms are reserved and other logistics are timely made, including making sure internal partners are also aligned with necessary logistical support.
Timely prepare and disseminate calendar invites, department communications (including newsletters, new hires and department initiatives/events announcements), meeting/program presentation slide decks, and other relevant materials, while ensuring proper communication processes are followed.
Communicate effectively with internal and external stakeholders, such as program presenters, partners, and participants to ensure all necessary content and information are obtained, and the program expectations and requirements are met.
Assist with maintaining and updating department SharePoint site/intranet and resources to ensure contents and materials are current.
Assist with issuance of Mandatory Continuing Legal Education (MCLE) credit to relevant training participants and maintenance of records to ensure continuous compliance as an MCLE provider with the State Bar of California, and provisioning user access to CLE provider, Practicing Law Institute and other online resources.
Collaborate with University team partners to create/add learning content on online learning platform, and to assign University credit for participating in learning events.
Provide support for department special projects as appropriate.
Analyze and evaluate the delivery and impact of program initiatives and/or events, using qualitative and quantitative data, and provide feedback and recommendations for improvement.
Identify and escalate any issues or risks that may affect the program delivery and quality, and propose solutions to mitigate them.
Contribute to the continuous improvement of the processes and practices used to deliver program initiatives/events, and share best practices and lessons learned with program manager and stakeholders.
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.