Personal In-Person Or Virtual Assistant For Two Entrepreneurs
About the Family
We, a husband and wife, reside a half hour outside of Dripping Springs, TX, or a little under an hour outside of Austin with our four and two year old sons. We are business owners of virtual companies and we both work from home. We are looking for support in managing our household and various personal, community, and business projects.
In-Person vs. Virtual
We would prefer someone who can come out every week or two to better help with physical paperwork and to better understand our household projects, including a current home renovation project.
The primary functions of the role are virtual. These include research (paperwork, reviews, products, vendors, etc.), online purchasing (travel, household orders, gifts, clothing etc.), vendor calls, calendar management, pre-processing emails, minor website maintenance, document management, and other things of this nature.
The secondary functions of the role are in-person. These include taking inventory of household items, handling paperwork, organization projects, errands like returning packages and minor tidying. The role does not include cleaning, childcare, home maintenance, or the like.
We would ideally find someone who can come in person once every week or two but are open to any virtual applicants in North America.
Trustworthy, Professional, Sound Integrity, Responsible
Friendly, Warm, Compassionate, Self-Driven
Organized, Driven, Common Sense, Bias Toward Action, Efficient
Clearly Communicate, Comfortable Speaking
Analytical, Proactive, Good Decision Making Skills
Strong Follow-through, Forward-thinking, Takes Initiative
Tech-Savvy and ability to learn new software and new processes
Technical Skills (Knows Software or has Aptitude for Learning)
Google Suite (Gmail/Sheets/Docs/Drive/Forms)
WordPress Basic Knowledge
Social Media Knowledge
Tasks and Responsibilities:
Regular weekly meeting calls via online video conference (1-3 times per week for 30 to 60 minutes each)
Scheduling meetings and appointments as needed
Researching and coordinating travel arrangements
Managing and classifying transactions, and reconciling accounts within Quicken
Contacting and arranging contractors for specific household projects
Online ordering of groceries and various household sundries
Communications with various vendors
Personal appointment setting
Create and manage ongoing reports
Researching and purchasing items online, e.G. gifts, clothing, household goods
This is a 1099 contracted position
The position will generally be around 5-20 hours per week. We are happy to discuss a minimum and/or maximum number of hours as needed.
Availability during 8am-5pm CST Monday-Friday for phone calls &
meetings - however, tasks can be performed during flexible hours.
Pay rate is $20 per hour (negotiable based on skills and experience)
You must have a computer with the ability to communicate through online video conferences
You must have a stable reliable internet connection (including the ability for video/ zoom calls)
You will need the ability to make and receive phone calls and/or texts
If in person you’ll need reliable transportation
How to Apply
After an initial screening, the first step will be completing a traits assessment called Culture Index to make sure it’s a good fit for both sides. This will take about ten minutes.