Payroll Coordinator

Candle Media is a next-generation media company inspiring audiences and empowering creators through creator-driven brands and franchises, delivering premium content, commerce and experiences to audiences wherever they watch, listen and connect. A commitment to constant innovation, world-class IP, and authentic and deep connections with audiences fuel Candle’s content-community-commerce flywheel.
We're seeking a detail-oriented Payroll Coordinator to join our team. This role will be responsible for managing and administering the payroll functions across the organization - including Candle’s portfolio of fun, fresh and game-changing entertainment brands. Day to day - this will include monitoring time and attendance, preparing and reviewing payroll files, supporting reporting needs of the HR and finance teams.
This role’s day to day will include:
Processing payroll accurately and on time for all employees, including salaried, hourly, and project-based workers.
Entering and maintaining employee data in the payroll system, ensuring the accuracy and completeness of the information.
Calculating wages, overtime, bonuses, commissions, and deductions based on time records and employment agreements.
Verifying and reconciling payroll data, including hours worked, tax withholdings, benefits deductions, and other payroll-related items.
Identifying variances in payroll data to monitor for accuracy, irregularities and overall trends.
Addressing and resolving payroll-related inquiries or issues in a timely and professional manner.
Collaborating with HR and finance teams to ensure accurate employee data, such as new hires, terminations, and changes in employment status, are properly reflected in payroll systems.
Providing recurring time and payroll reports and assisting with ad-hoc reporting requests.
Generating and distributing payroll reports to management and finance for review and analysis.
Ensuring compliance with federal, state, and local payroll laws and regulations, including tax withholding, reporting, and payment requirements.
Staying updated on changes in payroll regulations and adjust payroll processes accordingly.
Assisting with year-end payroll processes, including W-2 preparation and reporting.
Requirements
Requirements
2+ years of relevant experience, preferably in HR or payroll
Excellent organization skills and ability to maintain attention to detail while multitasking
Service-centric and proactive attitude
Quick learning and eager to adopt to new systems and processes
Ability to think strategically, be resourceful and solutions oriented
Some experience or undertaking of UKG, a plus
Benefits
SALARY RANGE:
$65,000 - $85,000
Health Care Plan (Medical, Dental &
Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary &
AD&
D)
Paid Time Off (Vacation, Sick &
Public Holidays)
Family Leave (Maternity &
Paternity)
Wellness Resources