Paralegal

Paralegal (Full-Time)
Full Time
CHANTILLY, VA, US
Salary Range:
$50,000.00 To 60,000.00 Annually
SUMMARY
Under the direction of the Director of Accounting, the Accounts Payable/Payroll Specialist is responsible for processing invoices and reimbursements received for payment in an accurate, efficient and timely manner;
as well as, processing non-exempt and exempt payroll as needed. The position calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside vendors.
DUTIES, TASKS AND RESPONSIBILITIES:
· Dual responsibility in preparation of payments for invoices and expenses received, as well as processing payroll:
Accounts Payable (AP). Tasks may include:
Prepare vouchers for payment of invoices including general ledger coding
Verify the descriptions, spelling and presentation of expense data entered into the AP system and verify they conform to Firm or client standards
Use Certify to reconcile credit card statements, including tracking down of missing receipts, adjusting vouchers, and entering details into accounting system
Use Certify to process expense reports for reimbursement and enter details into accounting system
Prepare payroll deduction authorization forms for personal expenses on firm issued credit cards
Request creation of new vendors and obtain W9;
update vendor records as needed
Prepare annual 1099 reporting
Cut live checks for approved vouchers and process “dummy” checks for ACH/wire payments
Track monthly invoices and ensure timely receipt to align with budget plans
Payroll tasks may include:
Maintain payroll information by collecting, calculating, and entering data
Ensure integrity of payroll records regarding self-service changes to deductions, direct deposits, and addresses;
as well as profile changes for titles and department codes
Determine if address changes require changes to state and local taxes
Prepare reports by compiling summaries of earnings, taxes, deductions, paid time off, floating holidays, disability, and nontaxable wages
Analyze ADP invoicing for tax adjustments
Resolve payroll discrepancies by collecting and analyzing information
Maintain payroll operations by following policies and procedures;
reporting needed changes
Maintain employee confidence and protects payroll operations by keeping information confidential
Identify state and local tax registration requirements and updates ADP and employee records as necessary
Ensure employees local tax payments are processed accurately and submitted timely
Administrative Duties
Perform administrative duties as necessary for the Support Service Group. These duties may include:
Assist in the development and implementation of procedures and policies related to the AP processes as necessary
Adherence to business standards and procedures
Perform review and analysis of special projects as assigned keeping management properly informed
Review and summarize miscellaneous business and operational reports and documents;
prepare background documents and communications as necessary
Other related duties as assigned.
SKILLS, KNOWLEDGE AND ABILITIES:
Essential Skills
Written and oral communication skills in English
Critical thinker, with excellent analytical abilities essential
Computer / office productivity software skills
Ability to function in a high energy fast paced environment
Ability to work effectively in a culturally diverse work group
Ability to maintain an atmosphere where team spirit thrives on cooperation, trust, and empowerment
Ability to improve quality, cost, delivery, and productivity through continuous improvement activities
Preferred Skills
Prior experience with Orion Law software or other law firm time &
billing software
Prior experience with ADP Workforce Now
Working knowledge of multi-state employer requirements
Basic knowledge of accounting principles and general ledge
QUALIFICATIONS:
· Bachelor’s degree;
or relevant Military orwork Experience will be considered in lieu of degree
PHYSICAL DEMANDS:
· Includes but is not limited to listening, talking, concentrating, standing, sitting, bending and reaching