Operations Coordinator

Job Description
Crowell &
Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.
Job Summary
The Operations Coordinator provides general administrative and operational support to the assigned office(s) in the following functions:
mail and copy services, facilities upkeep and maintenance, purchasing,, and other general office services.
Key Responsibilities:
Operations
Act as the primary contact for receiving and processing office service requests including duplicating, scanning, mail services, binder production and other litigation support requests.
Utilize high-end equipment for tasks such as high-volume copying, labeling, and binding.
Perform basic maintenance and troubleshooting of office equipment including printers, copiers, and scanners.
Ensure all supply areas, including the kitchen areas, are appropriately stocked. Orders supplies as needed.
Serve as backup for reception and hospitality as needed.
Support the office administration team with project assistance as needed.
Maintains inventory of mailing supplies such as letterhead, printed envelopes, binders, toners, office supplies, FedEx boxes and USPS forms.
Performing a variety of clerical tasks, assisting manager on various projects and assignments, and processing routine mail.
Facilities
Act as the primary liaison with outside service providers and building maintenance to address office service requests.
Maintain responsibility for the overall appearance of conference rooms, visitor offices and common areas ensuring they are functional and upkept.
Setup conference rooms for events and meetings, including table and chair breakdowns and setups.
Handle building access and maintenance requests through property management team.
Coordinate the setup of new hire offices and workstations.