Operations Coordinator

Job Description
The Operations Coordinator is managing by the Director of Operations. The responsibilities include but are not limited to:
Communication
Communicate respectfully and thoughtfully with parent, guardians, and staff remaining sensitive to different cultures, values and needs. Work with the school leadership teams to implement KIPP Delta’s mission;
coordinate work and collaborate with other colleagues across the KIPP Delta region.
Assist in creating a school culture with staff, parents and students focused on strong academic achievement, fairness, respect and high expectations for behavior.
Ensure staff members understand the procedures and have the resources to operate effectively.
Administrative Support
Ensures that the main office is neat, organized, welcoming and has all important parent facing materials
Ensure that the front desk is attended and or proper notice is provided when the space will be empty
Manage inbound and outbound calls;
create internal announcements
Write bus passes as needed for students when parents or guardians calls to make changes
Receive, distribute, and prepare incoming/outgoing mail &
shipments
Manage expectations of parents and visitors by scheduling appointments with members of leadership when necessary
Answer phones;
redirect inquiries as appropriate &
relay messages to staffin timely manner
Respond to and support site-level staff questions and concerns as appropriate
Assist in the planning and coordination of student and staff travel and events
Assist in the processing, production, and distribution of memos, newsletters, etc.
Assist in the scheduling of monthly safety drills, inspections, and trainings
Complete special projects as assigned to aid in the improvement of school operations
Maintain the supply of uniforms and distribute to families when a request to purchase is made
Maintain office supplies and process supply orders and pass along requests
Maintain office equipment;
ensure that copier machines, fax, and postage meter are in working order
Maintain teacher work room
Health and Safety
Ensure Visitor and Volunteer Policy is followed and all visitors are screened before entry
Attend first aid and CPR training and respond as needed
Ensure school signage is appropriate and up-to-date and all entrances and exits remain secure
Data Entry and Management
Enter-in and maintain the following student data within KIPP Delta’s systems:
application and registration forms, parent contact and health information, and student behavioral reports
Maintain accurate student attendance records on a daily basis and track trends over time for state and internal reporting purposes
Process late arrivals and follow-up with the families of absent students
Ensure student records are up to date and that record requests, student transfers, or student withdrawals are processed in a timely manner
Send Triand request when new students are enrolled
Print, staple, and distribute Liveschool paychecks, Interim Progress Report (IPRs), and other weekly announcements
Reprint IPR, report card, and transcripts for current students and students that have graduated
Finance Support
Accept payments from students and families and provide receipts
Complete bank deposits, petty cash, and credit card reconciliations
Accept mail orders
Scan in invoices
Place approved Avid orders
Submit POs for supplies/technology request
Liaison with the regional finance department to coordinate prepaid cards, check requests, and other payments
Student Recruitment
Processapplications in our student recruitment system and provide the KIPP Delta teams with updates and requested information for new students
Create physical folders for all new students
Assist in the scheduling of Commitment to Excellent (CTE) meetings
Make calls as needed to applicants that are still in the offer status
Support student recruitment activities