Office Manager

Job Summary:
The Office Manager is responsible for overseeing the day-to-day administrative functions of the office, managing office resources, and providing support to staff and management. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously.
Key Responsibilities:
Office Operations:
Oversee and manage all administrative functions to ensure efficient office operations.
Maintain office supplies and inventory, and place orders as needed.
Manage office equipment, including maintenance and repair coordination.
Administrative Support:
Provide administrative support to the executive team and other staff members.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Communication:
Answer and direct phone calls, take messages, and handle inquiries.
Greet and assist visitors in a professional and courteous manner.
Handle incoming and outgoing mail and packages.
Documentation and Filing:
Maintain and organize electronic and paper filing systems.
Ensure accurate and timely documentation of records and reports.
Develop and implement office policies and procedures.
Event Coordination:
Plan and coordinate company events, meetings, and conferences.
Handle logistics for events, including venue booking, catering, and materials preparation.
Financial Administration:
Assist with budget preparation and expense management.
Process invoices, track expenses, and assist with financial reporting.
Liaise with vendors and suppliers to ensure cost-effective purchasing.
Human Resources Support:
Assist with recruitment and onboarding of new employees.
Maintain employee records and coordinate staff training and development.
Address employee queries and assist with HR-related tasks.
Project Management:
Manage and oversee special projects as assigned by management.
Conduct research, gather data, and prepare reports for various projects.
Qualifications:
Bachelors degree in Business Administration, Management, or a related field preferred.
Minimum of 2 years of experience in office management or a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational, time management, and multitasking skills.
Strong attention to detail and problem-solving abilities.
Effective communication and interpersonal skills.
Ability to work independently and as part of a team.
Discretion and confidentiality in handling sensitive information.