Office Manager

Key Responsibilities:
Welcome and assist visitors and clients in-person and over the phone, delivering exceptional customer service.
Direct phone calls to the correct individuals and promptly relay messages.
Act as the point of contact for building management, vendors, and office facilities;
coordinate fire drills and distribute building-related communications.
Oversee daily beverage services, including stocking coffee, tea, and snacks in office kitchens.
Maintain and service multi-function coffee machines;
load and unload the dishwasher and hand wash delicate items as needed.
Remind staff about personal items in the refrigerator and perform weekly cleanouts.
Regularly inventory, order, and restock office and kitchen supplies.
Ensure the office remains clean, keep printers/copiers stocked, and dispose of old print jobs.
Manage lunch orders and deliveries;
organize catering and event planning for both in-office and external events.
Provide a consistent and professional experience for all office visitors.
Handle conference room scheduling and ensure rooms are set up and cleaned after meetings.
Maintain and update the office phone list, seating chart, and floor plans.
Manage keycard access and update vendor contacts and other office-specific databases.
Coordinate shredding services and manage in-house and off-site filing systems.
Sort daily mail, receive deliveries, and manage shipping services (FedEx, UPS, USPS, couriers).
Assist with various projects and provide backup support to the administrative team.
Required Qualifications:
Bachelors degree with 2-3 years of experience in a corporate or professional environment.
Previous reception and administrative support experience preferred;
professional appearanceand demeanor.
Excellent communication and customer service skills;
ability to multitask and prioritize effectively.
Proficiency in Microsoft Office and willingness to learn new software platforms.
Strong attention to detail, time management, and organizational skills.
Ability to lift 10-20 pounds and frequently move around the office.
Capability to work both independently and collaboratively across different office locations.
Self-starter with the ability to anticipate office needs and follow through with minimal direction.
Preferred Qualifications:
Experience managing conference room schedules.
Familiarity with office inventory management and supply ordering.
Basic event planning and coordination skills.
Experience with office security procedures and keycard access systems.
Previous experience maintaining office databases and filing systems.
Bonus'
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance