Office Manager, Division Of Economic Opportunity And Regulatory Compliance

Job Description
About the Agency:
The New York City Department of Housing Preservation and Development (HPD) is the nation’s largest municipal housing preservation and development agency. Its mission is to promote quality housing and diverse, thriving neighborhoods for New Yorkers through loan and development programs for new affordable housing, preservation of the affordability of the existing housing stock, enforcement of housing quality standards, and educational programs for tenants and building owners.
The Division of Economic Opportunity and Regulatory Compliance ("
EORC"
) ensures property owners and contractors.
Comply with integrity, labor law and economic opportunity requirements on agency-assisted projects in support of the
Agency's work to develop and preserve high quality housing in thriving and diverse neighborhoods.
Job Description:
EORC is seeking a detail-oriented and organized individual to join the team as an Office Manager and Records Coordinator. In this role, the candidate will:
- Provide office support to the teams within EORC.
- Manage various fiscal processes and maintain accurate records related to restitution payments, wage claims, appointments with the public, and communication with relevant authorities.
- Maintain records of the withholding of project funds and other enforcement activity.
- Process restitution payments, prepare necessary documentation for check deposits, coordinate with claimants for required forms, and liaise with HPD Fiscal.
- Oversee the distribution of restitution checks to wage theft victims, follow up on outstanding correspondence, and update essential records.
- Prepare documentation and mailings for follow-up with external parties.
- Use legal research software like LexisNexis for skip tracing.
- Compile and analyze data from various teams within EORC to generate performance reports.
- Serve as a liaison for designated administrative matters and prepare documentation to HR for staffing needs and other special projects as requested.
- Liaise with HPD’s General Services team for matters related to permits, maintenance, equipment and archiving of physical files.
Minimum Qualifications
1. A four-year high school diploma or its educational equivalent and four years of satisfactory full-time experience in one or more of the fields of accounting, auditing, criminal justice administration and planning, forensic science, inspection, investigation, law enforcement, personnel administration, police science, or
2. A baccalaureate degree from an accredited college;
or
3. Education and/or experience equivalent to "
1"
or "
2"
above.