Office Manager/Bookkeeper

Company Overview
Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations &
4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.
Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.
Job Description:
We are looking for a Bookkeeper/Office Manager to join our team in our Lawrence location. In this position, you will ensure that you track and manage financial data. As a Bookkeeper/Office Manager, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collect debts, and making payments.
Ø Daily Tasks:
Total Inventory/ NCR
Invoices-update pricing
Enter New Items (Ensure items are at Budgeted Margins)
Follow up on Monthly Statements &
make sure all invoices are entered into the system in a timely manner
Shelf Label Management
Always make sure shelf labels are always compliant
Ensure all products have accurate updated price tags
NetSuite
Vendor/Operating invoices, bills and credits
Scan, attach all supporting documentation
Ensure accurate Expense type categorization
Payables
Keeping track of payment requests
Mail
Open mail and notify correct parties of important notices
Payroll (New Hires)
Complete I-9’s for new employees
Send all other relevant information i.E., direct deposits, termination
Enter Schedules into Pay Clock system
Ø Weekly Tasks:
Concession
Run sales report for all concessionaires
Scanning &
Filing
Scan all entered invoices into the share folder
Important mail i.E. bank statements etc.
Petty Cash
Make sure petty cash is reconciled weekly
Cycle Counting (Inventory)
Check Inventory Levels and correct on hand quantities in the system
Total Inventory Accuracy
Review Bookkeeper Reports &
Notifications, adjust as needed
React to margin reports send by Reporting team
Signage/Sales
Put Store items on Sale, print out sale signs.
Print our shelf labels as needed.
Ø Monthly Tasks:
Customer Statements
Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
Enter relevant credits based on accounts that managers wrote off
Credit Applications
Direct all unknown info to corporate
Inventory- 2 Times a year
Assist with Inventory Taking Process (Assist Audit Counts)
Assist in tracking and keeping accurate inventory
Assist in filling out inventory sheets