Office Coordinator

Job Description
The purpose of this job is to greet and direct all visitors in a manner that represents the company’s mission, vision, and values and assist in the general administration needs of the Office Services group and general business office.
Greet, screen, and direct visitors
Coordinate and run the office conference rooms
Book and approve conference rooms requests
Straighten conference rooms after each meeting
Clean all white boards and tables
Stock snacks and drinks everyday
Enter invoices in Concur
Prepare and file expense reports for management level personnel
Coordinate and organize onsite business lunch meetings
Track, order and re-stock all Office Supplies
Receive and forward incoming mail;
maintain and route publications
Maintain electronic and manual filing systems
Complete data entry and maintain information in department databases
Plan and coordinate food and supplies for Team Member events
Manage company car and coordinate team member and visitor badges.
Perform general clerical duties (e.G., photocopying, faxing, collating)
Model behaviors that support the company’s common purpose;
ensure guests and team members are supported at the highest level
Ensure all activities are in compliance with rules, regulations, policies, and procedures.
Communication between office supply vendors and other Pilot offices.
Arrange office fun events like, Employee Appreciation Day, Family day etc.
Complete other duties as assigned.