Office Coordinator, Office Of College Access And Success

Job Description
The College Access &
Success Office Coordinator is responsible for excellent educational programming and support that achieves the North Star mission of preparing its students for success at competitive four-year colleges and universities.
SPECIFIC RESPONSIBILITIES(including but not limited to)
General Administrative Duties –Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
College Visit Coordination–Coordinates and schedules college admissions representative visits to North Star during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
Data Management– Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access &
Success via purchase order software. Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.
Family Communication –Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
Special Event Planning– Works with office staff on the planning, implementation and execution of all special programs and events.These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
Professional Development– Participates actively in all training and professional development sessions throughout the year
Staff Relationships– Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.
SCHEDULE
Be present and engaged Monday through Friday from 7:
30 AM – 5:
30 PM
Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.