Office Assistant

Job Description
Skills, Knowledge and Personal Characteristics
Good communication and organizational skills
Ability to troubleshoot with ability to make required repairs
Attention to detail
Customer service experience
Ability to work under pressure
Self- motivated and self-directed
Ability to assert oneself
Organized and efficient in time management skills
Ability to work with staff in solving problems and ability to take direction and function as part of a team
Responsibilities/Duties
Manages incoming and outgoing mail, packages, and invoicing for all (USPS, UPS, FedEx)
Maintains office cleanliness, orders and manages office supplies inventory
Performs clerical duties including typing, filing, and completion of simple forms.
Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
Serves as the receptionist for the office, greeting visitors and applicants.
Answers phones, directs calls to appropriate individuals, and prepares messages.
Copies, sorts, and files records related to office activities, business transactions, and other matters.
Prepares letters, memos, forms, presentations and reports according to written or verbal instructions.
Sorts incoming mail and delivers to appropriate department or individual;
processes outgoing mail.
Maintains filing systems either manually or electronically.
Manages calendars and schedules appointments.
Makes bank deposits as instructed by Finance and Accounting.
Assists in daily office administrative work across all departments in Catalyst
Other duties as assigned