Oa/Cts Administrative Assistant

Job Description
Type business letters, memoranda, reports, charts, etc. on a personal computer.
Composes and prepares routine correspondence for signature.
Takes and transcribes dictation.
Independently prepares recurring reports for review and signature.
Sends and retrieves messages via email.
Faxes and retrieves incoming messages on a regular basis.
Performs system backup procedures on the computer.
Maintains a safe environment for all computer equipment, data files, supplies, etc.
Attends meetings and conferences to furnish information and take notes.
Schedules appointments and maintains the Director’s calendar.
Arranges for meetings and conferences. Makes travel arrangements, as necessary.
Assists the Director with preparations and arrangements for special events.
Establishes and maintains confidential files and records.
Proofreads and corrects grammatical, punctuation and spelling errors.
Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
Orders necessary office supplies and equipment.
Operates office machines and instructs others in the operation of same.
Clearly communicates and consistently models appropriate CSS and employability skills.
Maintains accountability of staff, students, and property.
Adheres to safety practices in all areas of responsibility.
Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.
Other duties as assigned.