Medical Records Manager

Job Description
Medical Records Manager
The Medical Records Manager provides leadership for Salud’s Medical Records Department. Overall duties include supervision of medical records staff, day-to-day operations, training, quality assurance, privacy issues, and overall maintenance and integrity of patient records. This position serves as the gatekeeper to safeguard patient records for the organization.
We offer:
Starting annual salary range -$59,357- $68,261
Monday to Friday - 8 am to 5 pm
Comprehensive Benefits Package includes:
Medical (Includes Free Medical Services at All Salud Facilities)
Dental(Employee Discounts at All Salud Dental Facilities)
Vision
Flexible Spending Accounts
Basic Life and AD&
D, Supplemental Life andAD&
D
Short-Term &
Long-Term Disability
Accident &
Critical Illness Insurance
Employee Assistance Program
Generous vacation accrual
10 Paid Holidays per year (includes2Floating Holidays and paid Birthday)
8 Paid accrued Sick Days per year
Retirement savings plans
Employees working at least 1,000 hours within a 12-month period are eligible for the Defined Contribution Pension Plan. Salud will contribute 5% of your base salary each month
Our Mission isto provide a quality, integrated healthcare home to the communities we serve
Supervision Received:
Works under the direct supervision of the Vice President of Operations
Supervision Exercised:
Supervises the Medical Records Clerks
Specific Duties:
Serves as the custodian of records for Salud
Works as the coordinator with the contracted vendor for records services
Keeps current on Medical Records and HIPAA standards
Assists in writing, maintaining, and implementing standard operating procedures as approved by Salud
Works in conjunction with the Vice President of Operations to manage a centralized records approach, creating and coordinating training for the organization on the management of medical records
Works in conjunction with Medical Providers, Medical Assistants, Enrollment Specialists, Customer Service Associate, and all other staff to ensure that patients obtain the highest standard of integrated healthcare
Acts as a patient advocate for our vulnerable populations by ensuring that patients are fully informed and comfortable with their visit to Salud
Maintains the paper chart tracking system, filing patient documents and records in the designated locations. Assists with carrying out planned record destruction per approved guidance and timelines
May serve as a backup at times when staffing levels are low and coverage is needed. Should be capable of performing all functions within the Medical Records Department
Performs quality control measures or audits to maintain the privacy and integrity of Salud's records
Manages medical records issues, provides follow-up on requests that are not fulfilled in a timely fashion, and troubleshoots potential problem areas
Supervises Medical Records staff. Facilitates regular meetings, team building, training, and annual evaluation along with other personnel functions
Assures that all Medical Records staff is trained correctly and implementing Salud policy and procedures
Works with Center Directors to coordinate when providers receive subpoenas and are requested to appear in court
Monitors and ensures that all eFAX documents are managed within 24 hours and all interdepartmental mailings are managed within 48 hours of receipt
Promotes professional public relations through prompt and courteous service
Maintains respect for privacy by adhering to confidentiality in all phases of work
Maintains a safe work environment and actively enforcesSalud’s safety procedures, ensures the staff workstations are ergonomically correct and staff follows requirements for safety practices
Follows procedures for the electronic health records system
Performs all other duties as assigned