Marketing Operations Associate

Job Description
Job Function:
Provide overall support to the Global Marketing Team with a focus on the Americas Region. This support will consist of Marketing Operations duties.
RESPONSIBILITIES / AUTHORITIES:
Marketing Operations Support:
Process vendor invoices for US projects and manage vendor spending tracker.
Support Senior Marketing Operations Managerwith reports, annual budget planning and quarterly forecasting.
Manage the daily updating of the design resource project tracker via Smartsheet.
Develop and maintain marketing assets “look book” for collateral and tradeshow graphics.
Manage physician headshot library.
Provide project management support as assigned.
Other related duties as assigned.
MLR, Promotional Review Process Support:
Support use of Veeva PromoMats system as the PromoMats Coordinator for the Global Marketing Team, which will include adding reference claims annotations for each document submission.
Review and maintain all references and claims in Veeva PromoMats and assist with upcoming expiry of materials.
Acquire and upload all distribution packages of final art files onto Marketing SharePoint site.
Track document expiration dates in Veeva Vault PromoMats, review documents and make recommendations to expire or update or send for reapprove for continued use.
For documents that need to be updated or reapproved with content as is, evaluate if branding update is required.
Assist and support of promotional review process.
Assist manager in ad-hoc promotional review projects.
Fulfillment and Salesforce Marketing Support:
Continuous review of material inventory levels and Storefront usage.
Provide quarterly utilization report of materials orders to North America Marketing Director.
Support print jobs and assist with ad-hoc fulfillment projects.
Manage prospect database in Salesforce Account Engagement (i.E. Pardot).
Provide Pardot email support to Marketing team.