Manager, Project Administration (Remote)

SolAmerica Energy is a private equity-backed firm who develops, builds, owns, and operates distributed generation (DG) solar projects and energy storage solutions.
Based in Atlanta, Georgia, SolAmerica has successfully developed and built solar power projects throughout the United States and has a growing pipeline of project opportunities in more than 20 states.
SolAmerica is committed to advancing diversity, equity, and inclusion and believes in attracting, retaining, and advancing employees who will best serve and represent its customers, partners, and communities.
We promote fostering a work culture of mutual respect and teamwork, ensuring that everyone can grow and contribute at their greatest potential. For additional information about SolAmerica, visit.
The Manager, Project Administration is a leader in the Engineering &
Construction Departmentand a foundational role within the project team.
This position will be responsible for managing the administration of solar construction projects in addition to supporting the project with planning, executing, and monitoring project activities.
The successful candidate will have a passion for renewable energy and approach their work in a detail-oriented, organized, and professional manner.
Requirements
MANAGEMENT RESPONSIBILITIES
Personnel Manager of Project Assistants, in addition to managing assigned projects
Perform Quality Assurance on all project to ensure projects are consistently following company processes and procedures
Training of company personnel on processes and procedures
Assist in the development and implementation of company Standard Operating Procedures
Serve as the SolAmerica main point of contact for all project compliance reporting and processes.
PRIMARY DUTIES &
RESPONSIBILITIES
Project Management
Manage the Project Management Software platform (Procore, Site Tracker, etc), including access, communications list, document management, etc.
Participate in developing and maintaining project schedule with all applicable stakeholders
Prepare monthly project reports.
Tracking vendor and subcontractor documentation (manuals, warranties, reports, etc.)
Support the Project team in documentingmeeting minutes andtracking action items
Prepare and track project closeout requirements.
Coordinate with Asset Management for handover requirements.
Prepare monthly internal department and executive project reporting.
Accounts Payable
Prepare Purchase Orders and/or Subcontracts for vendors
Review vendor and subcontractor invoices for
Verify accounting cost codes.
Verify all required documentation and lien waivers are provided and match the contract values
Verify conditional and unconditional lien releasesare provided before payments are released
Verify the invoice matches the PO or Pay Application
Verify that the equipment or service was provided (inspection report and communicate with vendors/contractors on non-compliance
Send to Project Manager for Approval
Track and communicate project AP with vendors and contractors
Finance
Assist with preparation, submittal, and tracking of the finance submittals including:
Construction loan and tax equity closing requirements.
Construction loan monthly draw requirements.
Project status reports
Contract Management
Prepare contract notification requirements list. Send and track notifications.
Identify and track contractor monthly or routine submittals (project reports, schedules, etc.)
Prepare and track contract milestone and closeout submittal list.
Manage and close Builders Risk Insurance (BRI), as required
Manage all necessary bonds (P&
P, driveway, etc.), as required.
Track and land lease requirements.
Track Interconnection Agreement (IA) contract requirements
Track Owner and Contractor insurance expiration dates
Track permit requirements (Conditional Use Permit, Building Permits, eyc)
Track ESA Phase 1 expiration date
Compliance
Manage and track the Project Compliance matrix and deliverables for Prevailing Wage
Apprenticeship
Domestic Content
Other program compliance requirements.
Ensure that wage determinations are submitted
Document Control &
Management
Manage and organize project documents including version control
Manage access and permissions to the Project Management platform
EDUCATION &
KNOWLEDGE
The successful candidate will have the following qualifications:
Bachelor's Degree
Ability to read and comprehend plans, drawings, specifications, bid materials, contracts and related construction documents. Additional training in these skills will be provided.
Ability to be self-motivated and work in a team environment where the focus is on the goals and objectives that determine the success of the projects.
Excellent written and verbal communication skills with strong attention to detail
Ability to exercise judgment to appropriately balance risks with business objectives
Intellectual curiosity and a desire to constantly learn and improve
Self-starter with a strong work ethic and ability to manage multiple competing priorities
Ability to work both independently and as part of a close-knit team
KEY SKILLS &
COMPETENCIES
5-7 years’ experience in Solar Construction/Project Administration (or similar)
Experience managing and mentoring a team
Procore and Smartsheet experience
Detail oriented, organized, with effective communication skills
Self-motivated with an ability to balance multiple projects under tight deadlines.
Ability to manage multiple projects under various deadlines.
Ability to work both independently and as part of a close-knit team
Knowledge of solar projects work scope, testing, troubleshooting, and commissioning
Benefits
Compensation and Benefits
SolAmerica Energy offers a competitive salary, benefits package (inclusive of equity-based compensation) and performance bonus opportunities with this position.
Our total rewards strategy is designed to support our employees to thrive professionally and personally while seeking to create a culture of work/life balance as we work toward our collective goals as a business.
We offer a monthly stipend to go towards communication expenses and all our health insurance benefits are effective from Day 1. It’s a great time to join SolAmerica Energy!
Third Party Agencies &
Candidate Submissions
SolAmerica Energy will only consider candidates for this position while it is active.
SolAmerica Energy will not consider unsolicited candidate applications from third party agencies.